How to Write Cover Letter for Job: Best Tips to Write Cover Letter

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How to Write Cover Letter for Job

A well-structured cover letter with precise information is the first step to catch the attention of hiring manager and align you in your dream job. While a resume may highlight your skills and experience, a well crafted cover letter personalizes your application highlighting your qualifications, role and interest in the job that you are looking forward. Though cover letter plays an important part in your job application, but many job seekers don’t know well how to write cover letter for job. This article will focus on the importance of cover letter and how to write cover letter for job application.

What is Cover Letter

Cover letter is the letter that accompanies your bio-data and forms the face of your letter. It is an introduction and proposal which gives you an opportunity to sell your strengths to the organization. It is seen as a brief reflection of your character.

A cover letter should not be longer than one page and should be properly addressed with appropriate salutation. A cover letter reveals your communication skills, your level of professionalism, your confidence, a part of your personality and ability to organize yourself.

What is the importance of cover letter:

Many people give scant attention to the cover letter. They believe that nobody has got time to read cover letter. Well, they may be right as a lot of letters say the same old thing or are photocopies (with hand written fill-in-the-blank). They are not read. But, well bodies, meaningful and tailor-made letters have the potential of being read and create a favorable response.

The structure of a good cover letter:

A well-crafted cover letter must maintain a structure. Here is the breakdown of each section of the structure to let you know how to write cover letter for job.

Header: Include the contact information of both employer’s and employee’s here.

Example: To
                   Tech Manufacturing Co. Ltd
                   123 Anywhere Street,
                   ST 1122, California

                  Your Name
                  Your Address
                  Your Email Address
                  Your Phone Number

Salutation: Use a professional greeting here to your target audience.

Example: Dear (Hiring Company Name)/
                  Dear (Hiring Manager Name)

Opening Paragraph: Mention how you found out about the job information, state the position you are applying for, briefly explain why you are good fit for the job.
Body: Use 1-2 paragraphs to highlight the relevant educational skills, notable achievement and success, previous role and experience and focus on your interest to the job applied for. This section will highlight why you are best align for the job.
Closing: Express your gratitude and thankfulness to the hiring manager for his kind consideration and finish the cover letter with a call to take positive response.

How to Write Cover letter with Important Points:

A good cover letter should be as follows:

Explain your reasons for writing the letter and mention the position, which you wish to apply for.
Tell how you came to know about the opening (example: This refers to your search for a “VLSI Design Engineer” to be based at your Manchester plant as mentioned on your website, www.xxxxxxx.com)
Tell about the reasons for your interest in the job and mention a few lines abut your enthusiasm and the future prospects relating to the job which may help you t grow professionally. (example: I have been following the growth of your company since my early days of student life and career and always looked forward to work in its engineering division).
Give a brief (one sentence) introduction about your qualifications (example: I am a Mechanical Engineer with three years of experience in ABC Company Ltd).
A brief paragraph about your compatibility with the organization (it should be customized for the organization and the position) and how you can prove to be an asset for the organization. Make sure to highlight skills and achievement that can satisfactorily fulfill the job requirements, and you are well-fitted for the post. (example: I believe that my previous work experience and my successful achievement in the innovative projects like optimized solar energy systems for commercial building reducing energy consumption align well with the needs of your reputed company). If you feel that the paragraph is getting lengthy, then you can split it into two paragraphs.
A few lines (1-4) mentioning about your keen interest to get positive response from your hiring company. In the final paragraph, express your gratitude and thankfulness to the hiring manager for his kind consideration and finish the cover letter with a call to take positive response. You can also finish the cover letter with a keen interest to know more about the company, (example: if possible send me more information about especially the new manufacturing division of the company producing next generation power conserver machine, then I shall be thankful to you. I am enclosing a copy of my resume for your kind perusal and shall be happy to provide any additional information, should you so require).

Other Factors for How to Write Cover Letter

The above-mentioned guidelines are basics and only suggestive in nature, you must well research the organization and the industry before you start writing the cover letter. You should tailor the letter to the extent possible, to suit the target reader, position, organization and the industry.

Your letter should make the prospective employers fell, as if, you are talking about what he wants and it should go on to show how you satisfy the need. You should appear to be focused and should never sound desperate (never write “I wish to apply for any of the three available positions”). Do not sound negative about your present or previous employer and do not try to explain any of your shortcomings (which you may think, you have) or make inane unsupported claims.

The presentation requires the same amount of care as bio-data. Print it in the same printer and on the same paper you printed your biodata (do not send hand written cover letter) and use the same typing style. Check the spelling/typing mistakes it may contain. If you are sending your application through e-mail, do not send it as a separate attachment but include it as a part of your bio-data.

Always keep a copy of your cover letter for future reference and follow up.

Sample Cover Letter for Job Application:

Here is a sample cover letter for job application:

Conclusion:

We can say that your cover letter is as important as your resume. So make sure to draft a well-constructed cover letter like resume because it will create a good impression to your hiring manager to place you one step forward to achieve your dream job. Go through the above mentioned steps and it will satisfy your query about how to write cover letter for job application.

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